Hallmarking records, ready when BIS asks
Hallmark Desk tracks every lot you send to the assaying and hallmarking centre. Pieces, weights and declared purity go out on one list. HUID numbers come back against each piece, and any lot returned for a purity re-check stays open until it clears.
| Lot | Pieces | Weight g | Declared | Status |
|---|---|---|---|---|
| H-302 Bridal set O-1157 | 3 | 148.260 | 22K916 | HUID received |
| H-303 Gents rings O-1168 | 20 | 164.880 | 22K916 | At centre |
| H-304 Jhumka O-1171 | 8 | 72.410 | 18K750 | Purity re-check |
| H-305 Chains O-1173 | 10 | 210.300 | 22K916 | Ready to send |
From lot list to HUID on the piece
Lot lists
Build a hallmarking lot from finished pieces with weight and declared purity, and print the list the centre needs.
HUID per piece
The HUID returned for each piece is stored against it and carried to the delivery note and the jeweller's invoice.
Purity results
Assay results are recorded per lot. A failed or borderline result links back to the melt that produced the metal.
Re-check returns
Lots returned for re-check stay open with a reason, and their orders are flagged as at risk until they clear.
BIS records
Pieces, weights, purities, HUIDs and dates are kept in one register, ready for inspection.
Charges and dates
Hallmarking charges per piece and turnaround time per centre, so you can plan dispatch around the centre's pace.
Out to the centre, back with a HUID
Hallmarking is often the last step before delivery. Hallmark Desk makes sure it never becomes the reason an order is late.
- 01
Make the lot
Select finished pieces. Weight and declared purity come from the receipt record.
- 02
Send to the centre
Print the lot list. The lot shows as at the centre, with the expected return date.
- 03
Record the result
Enter HUIDs per piece or mark the lot for re-check with the reason.
- 04
Release to dispatch
Hallmarked pieces move to the order for packing and delivery.
About Hallmark Desk
Works together with
Do you submit to the BIS portal directly?
Hallmark Desk prepares your lot lists and keeps the HUID and purity records. Submissions are made through your hallmarking centre as usual.
What happens when a lot fails purity?
The lot is marked for re-check. You can trace it to the melt and alloy used, and the related order is flagged as at risk.
Can we search by HUID later?
Yes. Enter any HUID to see the piece, its weight, purity, stones, order, jeweller and date of dispatch.
Bring your last hallmarking lot list. We will set up your HUID register with you.
In a 45 minute demo we load your last month of metal issue and receipt, show where every gram went by process and karigar, and leave you with the numbers.